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Business Manager

Costume Assistants



The Random Farms Kids’ Theater (as featured in The New York Times, The Wall Street Journal, the Fox News Channel and in the new Stagestruck book series) is a not-for-profit organization that offers musical theater programming to young people from kindergarten through college. The company was founded in 1995 and currently serves approximately 1,200 young people each year with an annual operating budget just over $1.2 million. Random Farms operates primarily in Westchester County, NY, though many of its participants travel from nearby counties in NY as well as CT and NJ. The organization is in a state of tremendous growth, with expanding program attendance, a growing Board of Trustees, and a capital campaign on the horizon. There are currently 7 full-time employees, plus several part-time independent contractors and resident artists.




The Random Farms Kids’ Theater is seeking a full-time Business Manager to join its small yet very productive staff. Primary areas of responsibility are bookkeeping and HR, as well as some light office management.


Bookkeeping (approx. 75% of duties)

  • Accounts Payable (Pay both operational bills and independent contractor invoices)
  • Accounts Receivable (Deposit cash / checks, create invoices, collect balances due)
  • Monthly Reconciliation: Reconcile QuickBooks with various external accounts (checking and credit cards) and with internal databases (fundraising, program registrations, ticket sales, etc.)
  • Process annual 1099s
  • Internal Budgets: Create, manage, and actualize annual operating budget
  • Financial Reports: Regularly provide financial reports to executive staff and board (cash flow projections, P&L statements, budget actualizations, etc.)
  • Annual Audit: Work with external accountants to complete annual financial audit

Human Resources (approx. 20% of duties)

  • Process on-boarding procedures for new employees and independent contractors (filing paperwork, running background checks, issuing credit card, etc.)
  • Benefit Management: Oversee all staff benefits (health, 401K, FSA), manage payroll deductions, process all garnishments
  • Contracts: Support executive staff with the preparation of contracts for new hires, independent contractors, and vendors


Office Management (approx. 5% of duties)

  • Update various office services (eg: Staples account, company email accounts, etc.)
  • Ordering business cards


  • 3+ years professional bookkeeping experience, preferably in a non-profit organization.
  • Extensive knowledge of QuickBooks Online required.
  • Payroll administration experience (preferably ADP) as well as benefit management experience required.
  • Proficiency with Microsoft Word and Excel required.
  • Experience with Google for Business (Google Drive, Calendar, Email) preferred.
  • Ability to collaborate with multiple staff when needed, while working independently for a majority of the time.


  • QuickBooks (online edition)
  • MS Word and Excel
  • Ability to learn other software and systems as necessary to the position (Patron / Salesforce, Active Network / CCM, Asana, Google Apps, Docusign).


Start date: mid-February, 2018
Salary: $43,000-$45,000/yr commensurate with experience

Benefits: Health, dental, vision insurance, 401k, FSA

This is a full-time remote-work position. The Business Manager may create his/her own schedule and he/she may work remotely (up to 4 days per week) and will come in to the Random Farms studio at least 1 day per week as best fits his/her schedule and work style. Tasks with specific time and location requirements are:

  • Weekly visits to Random Farms studio in Elmsford, NY to process income / make deposits, check-in with Managing Director
  • Quarterly and yearly budget creation and actualization calls as well as Finance & Audit Committee calls


Please send a resume, cover letter, and two references to This e-mail address is being protected from spambots. You need JavaScript enabled to view it. with the phrase “Business Manager Application” in the subject line. (We will only contact references after the final round of interviews and we will let candidates know in advance of our intent to contact them.) Phone interviews will be the week of Jan 29; final interviews will be the week of Feb 5. Start date mid to late Feb.



Looking for detail oriented, self-directed people who are flexible and enthusiastic to meet the ever-changing needs of a show in progress. Adults, college students, high school students aged 16 and above.

Responsibilities include assisting with costume fittings, load-in, set-up and strike at theater (costumes, wigs, accessories), helping student actors in and out of costumes and quick changes during dress rehearsals and performances.

Workshops and Jellybeans: mid-October - early December, 3pm-8pm weekdays/nights,  9-5 weekend days
Mainstage: January - February  4-8 weeknights,  11am-9pm weekends
Additional info:  Staff rotates so no one needs to be available for every shift.  Must be able to travel to and from rehearsal space and theaters in Westchester County.

The following things are helpful but not mandatory:

  • Basic sewing skills
  • Use of a car
  • Theater experience (onstage or backstage)

Contact: This e-mail address is being protected from spambots. You need JavaScript enabled to view it.  with resume and cover letter



75 Random Farms kids on Broadway and counting...!



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Random Farms Kids Theater, Inc. is a NY state non-profit 501(c)3 organization.
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